Illinois Lutheran Booster Club Meeting Minutes

May 12, 2008

Meeting opened with prayer.

Minutes from the April 15th meeting were accepted.

Treasurer’s report was accepted. 

Principal’s Report

     Mr. Archer asked if Booster Club was considering any type of fund raiser for September so he could set a date aside for it because the calendar fills up quickly.  The answer to his question was no.  There is a lack of interest for an auction and with large participation necessary for Choral Fest volunteers would be overwhelmed. 
     Remaining wall mats should be installed by Graduation.  Logo might be printed on mats underneath window at a later date. 
    Mr. Archer will, at a later date, provide a price for our logo to be put on the wall above classroom doors.  Booster Club can decide if they would like to participate in this expense.
     With attendance growing classroom space is an issue.  Plans are being made to make the weight room into a classroom and the weight room would be moved and located in the storage area off the gym.  A storage area would be built off the weight room.
     Junior High Awards Banquet is May 14.  High School Awards Banquet is May 20.  8th Grade Graduation is May 23 and High School Graduation is May 24.
    

Athletic Director’s Report

      Athletic budget proposal was provided.  Booster Club Officers met with Athletic Director and Board Treasurer and as a result provided recommendations for the club regarding next year’s funding.  The recommendations were discussed and the following motions were made and accepted:
      For 2008-2009 school year $21,500.00 be paid on January 1, 2009 for athletics.  This amount would be decreased each year for the next two consecutive years by 10%.  In two years the officers, board treasurer and athletic director would meet to re-evaluate the commitment.   Booster Club would no longer be writing checks for officials.
     $5,000.00 be put into restricted funds each year for uniform replacement.

Standing Committee Reports

Monday Lunches – Finished for the year.  Thank you to all who made this a success!

Concession Stand – No discussion.

Entertainment Books – No discussion.

Spirit Wear – Nancy Hackel will be taking over Spirit Wear next school year.  Thank you Chrissy for all your hard work!

Booster Backer Passes – No discussion.

Wreath Sale – No discussion.

Concert Refreshments – No discussion.

Dinner Theatre – No discussion.

Market Day – Laura Brooke agreed to co-chair with Kari Buchan.  Thanks to Laura!  Thanks Kari and crew for your hard work this past year!!

Shoot Out Tournament – No discussion.

Golf Outing – Plans for the event are coming along nicely.

Old Business  –  Outside Benches-No Discussion

       Padded chairs – original price incorrect.  Mr. Archer recommended we leave monies in designated funds and he will speak to Student Council to see if they would like to share the expense.  The monies remain in designated funds.

       ILHS volleyball uniforms – No discussion

       ILHS baseball uniforms – No discussion.

       Light Weight Folding Tables – Motion made and accepted to put balance into the general fund.

       Grade School Uniforms – No discussion.

       Senior Rate for Admissions – Tabled until next school year.

       Auction – No interest at this time.

       Bike-A-Thon – No discussion.

       Choral Fest – November 7-9.  LuAnn Spiaser reported that plans are proceeding.  Insurance questions have been brought up and are being resolved.  Volunteers are needed!

        Music Department Requests – Cleaning of robes have not been done yet.  New robes may cost less but additional amount for skirts is needed.  Motion made and accepted to pay the additional amount up to $119.00.

       Curtains have been removed from exit doors in gym.  Buildings and grounds will be looking into any issues regarding these doors.

      Teacher Appreciation  - Went well.  Thanks to all who helped with this!

      
  
New Business –  Sue Lang was nominated and accepted the Secretary position.  Thank you Sue!  Debbie was thanked for her term of service and was given flowers. 

       Nominated for President was Lori Lorig but she declined.  Motion was made and accepted to extend the nominating of President until September.  Connie Wilkening has an interest but would like to know more about the position.  Connie, Lori and Brenda will meet to discuss the duties and also the possibility of Brenda assuming the President position and Connie the Vice President position. 

        Budget for 2008-2009 will be approved in September.

       Fund Raisers for 2008-2009  -  Motion was made and accepted to present to the Board of Education of our school system the following fund raisers for their approval:
           Wreath Sale & Entertainment Books – October
           Golf Outing – Summer
           During the school year – Concession stand & gate for athletic events
                                                    Booster Backer
                                                    Monday Lunches
                                                    Market Day
                                                    Pop Machines